Build the scope and line-item arithmetic in one place
Use this free job quote template as a working sheet for your own descriptions, quantities and unit prices. Add the included work, exclusions and assumptions, then calculate a draft subtotal. Print the worksheet or download a CSV to keep your copy.
It is for UK tradespeople preparing the details behind a quote: cleaners, gardeners and landscapers, roofers, electricians and other small trade businesses. It does not suggest what to charge. Enter your own checked rates and quantities.
The result is an administrative worksheet. Taxes/VAT, deposits and payment terms are excluded. Review those separately, along with your business details, scope and availability, before using any figures with a customer. This tool does not create an invoice or a complete contract.
The interactive worksheet loads here when JavaScript is available. The formula and fictional example below also work on paper or in a spreadsheet.
Your job quote worksheet
No signup. Start with your own items, or load the clearly fictional example to see the arithmetic. Nothing is sent to a customer.
Entered values stay in this browser tab and are lost on reload. This tool sends and saves no form values, uses no storage or cookies, and adds no uploads or external calls. Print and download are deliberate actions. The site's ordinary page-view count contains no worksheet values.
Add your own items, then calculate. Print and download become available after a valid calculation.
Printing opens your browser's print controls; choose Save as PDF if available. The CSV is a worksheet copy, not an app import. If you edit a field, calculate again before printing or downloading.
The calculation, with a fictional example
Line amount = quantity × unit price. Round each line amount to the nearest penny, with half pennies rounded up. Add the rounded lines to get the worksheet subtotal.
All descriptions and figures in this example are made up to show the method. They are not recommended task times, material quantities or prices for any trade.
| Item | Quantity | Unit price | Line amount |
|---|---|---|---|
| Example labour | 3 hours | £70.00 | £210.00 |
| Example materials | 2 items | £45.00 | £90.00 |
| Example other item | 1 item | £20.00 | £20.00 |
| Worksheet subtotal | £320.00 | ||
The example subtotal excludes taxes/VAT, deposits and payment terms. Your own final business documents need a separate review. The worksheet does not assess whether your price covers costs, provides a margin or suits the work.
Make the description fit your trade
A subtotal is only useful when the work behind it is clear. Use the scope and exclusions fields to record what the figures cover, and keep unresolved assumptions visible rather than hiding them inside a price.
Cleaning
Describe the type of clean, agreed areas and tasks, and whether it is a one-off or repeat service. Keep extra services separate from the regular visit. Check equipment, supplies and access arrangements with the customer. See the cleaning business workflow for managing the booking afterwards.
Gardening and landscaping
Separate regular maintenance from a one-off project. Use quantities, materials and task descriptions you have checked for the actual site. Record any arrangement still to confirm. The worksheet does not draw a garden, measure a project or recommend a price. Explore garden maintenance and quoted-job workflows.
Roofing
Describe the confirmed work and identify separate cost lines where they are relevant to your assessed scope. Keep access or other arrangements that still need confirming visible. This is an admin worksheet, not a roof survey, specification or safety process. See the roofing job workflow.
Electrical work
Record the agreed visit or work scope and the materials you have checked. Keep certificate and testing requirements in your specialist process. A line-item total does not determine the technical work required. Explore job management for electricians.
Before you use the worksheet
- Check the scope: the descriptions, quantities, exclusions and assumptions should match the work you intend to offer.
- Check the basis: enter unit prices consistently and handle taxes/VAT, deposits and payment terms separately in your own process.
- Check the date and capacity: a price calculation does not confirm your availability or book a job.
- Keep a copy: use print or CSV if you need this draft later. Reloading the page clears the tool's working values.
- Give it a next action: when you send your actual quote, record the version and when to check for a reply.
Our quote follow-up guide includes a free tracker and message drafts for that next step. If you organise repeat visits alongside quoted work, use the weekly visit planning guide to check how they fit the diary.
From a working quote to an organised job
This free worksheet is separate from a Knockround business account. To see a job moving between enquiry, quote sent, booked, done and paid, explore the public roofing demo or electrical demo. Both use fictional customers and contact nobody.
Read about Knockround's job workflow and check the current product information when choosing the tools for your business.
Method: original worksheet and examples prepared by the Knockround team. The arithmetic uses the figures you enter, with each line rounded before summing. It does not supply market rates or predict job costs.